3.32.010 Definitions.
The following terms, whenever used in this chapter, shall be construed as follows:
A. “Agency” and “using agency” means any department, agency, commission, bureau or other unit of the city government which derives its support wholly or in part from the city.
B. “Bidder's list” means a current file of sources of supply for each category of repetitively purchased supplies, services and equipment purchased for city use. The purchasing officer may exercise the authority to declare a vendor who defaults on his quotation to be a nonresponsible bidder and to disqualify him from receiving any business from the city for a specified period of time.
C. Lowest Responsible Bidder. In addition to price, the “lowest responsible bidder” will be determined by consideration of the following factors:
1. The quality, availability and suitability of the supplies, equipment or services to the particular use required;
2. The ability, capacity and skill of the bidder to perform the service required;
3. Whether the bidder has the financial resources and facilities to perform or provide the service promptly, or within the time specified, without delay or interference;
4. The character, integrity, reputation, judgment, experience and efficiency of the bidder;
5. The bidder's record of performance or previous contracts or services, including compliance by the bidder with laws and ordinances relating to such contracts or services;
6. The ability of the bidder to provide future maintenance and service for the use of the equipment or materials to be purchased;
7. The number and scope of conditions attached to the bid.
D. “Purchases” means purchases of supplies, services and equipment, including leases or rentals as well as transactions by which the city acquires ownership.
E. “Responsible bid” means an offer submitted by a responsible bidder to furnish supplies, equipment or services in conformity with the specifications, delivery terms and conditions and other requirements including in the invitation for bids.
F. “Responsible bidder” means a bidder who submits a responsible bid and who is not only financially responsible, but is possessed of the resources, judgment, skill, ability, capacity and integrity requisite and necessary to perform the contract according to is terms.
G. “Services” means any and all services including but not limited to the following: the repair or maintenance of equipment, machinery and other property. The term does not include services rendered by city officers, employees, or architectural or other professional services which by their nature do not lend themselves to normal competitive procedures. (Ord. 88-16 Art. 1 § 15, 1988)